Terms and Conditions
Last Updated: 10.06.2025
Terms and Conditions
Last Updated: 10.06.2025
These Terms and Conditions (“Terms”) govern all quotations, proposals, contracts, and related work performed by Architectural Surfaces (“the Company”). By accepting a proposal, purchase order, or contract, the client (“Contractor,” “Client,” or “Customer”) agrees to be bound by the following terms and conditions.
Pricing and Scope of Work
Prices are based on standard laminate colors and finishes unless otherwise noted.
Pricing is based exclusively on the attached Scope of Work, which shall form an integral part of any signed purchase order or contract.
Failure by the Contractor to include or acknowledge the Scope of Work in the contract shall not nullify or alter these terms and conditions.
All annotated exclusions, clarifications, and alternates will be listed in the contract’s Scope-Specific Exhibit.
Intellectual Property
Shop drawings and related design documents are the copyright property of Architectural Surfaces.
These documents may not be used, reproduced, or distributed without written authorization from an officer of Architectural Surfaces.
Contract Execution and Shop Drawings
Architectural Surfaces will not commence work or submit shop drawings until a signed contract or purchase order is received that acknowledges and incorporates these Terms and Conditions.
Shop drawing submission prior to contract execution may be allowed only with express written approval and may result in additional charges.
Payment Terms
Standard payment terms are “Paid-When-Paid”, not “Paid-If-Paid,” unless otherwise agreed upon in writing prior to proposal acceptance.
Architectural Surfaces reserves the right to suspend all work until all outstanding payments for prior obligations are received.
The Company reserves the right to file lien(s) for materials and labor provided. Liens will be released as payments are received and cleared.
A monthly draw request will be issued for materials delivered or stored off-site.
When Architectural Surfaces acts solely as a material supplier (i.e., materials are not installed by the Company), it shall not be subject to retainage.
Title and Lien Information
The General Contractor shall provide title company contact information prior to contract execution.
The Contractor acknowledges that all delivered materials remain the property of Architectural Surfaces until full payment has been received.
Change Orders
All change orders must be approved in writing by both parties prior to delivery, fabrication, or installation.
Any verbal directives or field instructions will not be recognized without written confirmation.
Back Charges and Claims
No back charges will be accepted unless agreed upon in writing by an officer of Architectural Surfaces prior to execution of the work in question.
Any unauthorized deductions or back charges will be considered a breach of contract.
Product Inspection and Nonconformance
All products and materials delivered and/or installed by Architectural Surfaces must be inspected within fourteen (14) calendar days of delivery or installation.
Architectural Surfaces reserves the first right of refusal to correct or replace any nonconforming products.
The Company will not be responsible for third-party rework costs if not first notified of the nonconformance.
Architectural Surfaces will not be financially liable for any nonconforming products that have been modified, altered, or repaired by anyone not employed or contracted by the Company.
Proposal Validity and Acceptance
All proposals are valid for ninety (90) days from the bid date.
Architectural Surfaces reserves the right to withdraw or revise any proposal not accepted within that timeframe.
Liability and Damages
Architectural Surfaces shall not be held responsible for liquidated damages under any circumstance.
The Company shall not be responsible for any conflicts or discrepancies between bid specifications and architectural drawings.
Materials conforming to LEED, FSC, NAUF, or Fire Rating requirements are excluded unless explicitly noted on the proposal cover page or within the Scope Narrative.
Governing Law
These Terms and Conditions shall be governed by and construed in accordance with the laws of the State of Georgia. Any disputes shall be resolved in the appropriate courts of Cherokee County, Georgia, unless otherwise agreed in writing.